General Information

General Information

Dates and Venue

Wednesday, 29 June – Sunday, 3 July 2016 — Washington, DC
Bethesda North Marriott Hotel & Conference Center
5701 Marinelli Road, North
Bethesda, Maryland 20852 USA (1-301-822-9200; add 00 as a prefix when calling from outside the US)

Conference Management

Burk & Associates, Inc.
1313 Dolley Madison Blvd., Suite 402, McLean, Virginia 22101 (1-703-790-1745; add 00 as a prefix when calling from outside the US)

Onsite contact: Jennifer Rosenberg (jrosenberg@burkinc.com)

 

On-Site Registration

Registration Desk Hours:

Wednesday, June 29 10:30 AM – 7:30 PM
Thursday, June 30 7:30 AM – 4:30 PM
Friday, July 1 7:30 AM – 4:30 PM
Saturday, July 2 8:00 AM – 4:30 PM
Sunday, July 3 8:00 AM – 12:00 PM

• Regular  $600.00
• Early Career (received PhD in 2013 or more recently): $420.00
• Student (student ID required) $240.00
• Companion  $100.00

The Regular, Early Career, and Student registration fees include:

• Access to the Welcome Reception and Closing Reception
• Access to all scientific sessions and exhibits
• Name badge, conference bag, program book, sponsors flyers, and a USB drive with a PDF of the program
• Coffee breaks

The Companion registration fee includes:

• Access to the Welcome Reception, the Closing Reception, Exhibits, Posters, and one scientific session (presumably the session in which their companion is presenting).

Notes for Oral Presenters (Speakers)

1. The standard oral presentation slot at ICVM11-2016 is 15 minutes long (~12 minutes of talk and ~3 minutes for questions). All Contributed talks must adhere to this time limit, with the exception of Lightning talks, which are only five minutes long (~4 minutes of talk and ~1 minute for a question). The length of symposium talks are determined by the symposium organizers but will be multiples of 15 minutes to keep the schedule synchronized; symposium speakers should build time for questions and answers into their allotted time. Session moderators will introduce the presenter and keep track of time.

2. Microsoft PowerPoint will be the standard presentation software supported at ICVM11-2016.

3. Presentation files will be loaded centrally in the Speaker Ready Room (Timberlawn, on the Lower Level) and then served to the breakout session rooms. Note: ICVM will not be archiving or otherwise retaining any presentation files.

4. The Speaker Ready Room and breakout session rooms will be using PCs. Speakers with presentations on Macs are encouraged to use the PCs, and the fidelity of the conversion can be assessed in the Speaker Ready Room. However, if absolutely necessary, a speaker can use their own Mac in the breakout session room, although the hope is to keep computer-swapping to a minimum.

5. Presentation files should be brought to the Speaker Ready Room a minimum of two hours prior to the session, preferably much earlier. They may be brought on a USB flash drive (e.g., thumb or jump drive), downloaded from the cloud (e.g., from the speaker’s personal Dropbox, Google Drive, etc.), or uploaded via FTP in the period June 20–27 (FTP details will be emailed to presenting authors).

6. Speaker Ready Room – Timberlawn, on the Lower Level
Hours of operation:
Wednesday, June 29   Noon – 5:00 PM
Thursday, June 30   8:00 AM – 5:00 PM
Friday, July 1   8:00 AM – 5:00 PM
Saturday, July 2    8:00 AM – 5:00 PM
Sunday, July 3     8:00 AM – 5:00 PM

Notes for Poster Presenters

1. All posters will be up for nearly the entire meeting in the Grand Foyer immediately outside the breakout session rooms. Poster set-up can start as early as 4:30 PM on Wednesday, June 29th. All posters must be removed by 4:30 PM on Sunday, July 3rd.

2. The maximum size of posters is 120 cm x 120 cm (4 ft x 4 ft). Poster presenters will share a 4 ft x 8 ft poster board with another presenter, although that other presenter will be in the other poster session to reduce crowding. Push pins will be provided.

3. There will be two unopposed poster sessions (POS1: 7:30–9:30 PM on Thursday, June 30th; POS2: 4:30–6:30 PM on Friday, July 1st). Presenters in each poster session (check the program for assignments) are expected to be at their posters to solicit feedback and answer questions.

Social Events

1. Welcome Reception (REC1): 7:30–9:30 PM, Wednesday, June 29th, Salons A–C

2. Closing Reception (REC2): 7:30–9:30 PM, Saturday, July 2nd, Grand Ballroom (Salons D–E), sponsored in part by the Journal of Morphology. The Reinhard-Rieger Award presentation will take place.

3. The Welcome and Closing Receptions are free for all registered participants and will include a cash bar and light hors d’oeuvres.

4. The poster sessions (POS1 and POS2) are scientific session but also will have a cash bar and light hors d’oeuvres.

ICVM Mobile Device
App for iOS and Android

•Printing Images, Inc. developed a PI ShowApp for ICVM11-2016 that works on all iOS and Android mobile devices, allowing attendees to view the full ICVM program, develop a personalized schedule, receive push notifications, and a range of other interactive functions.

• The PI ShowApp app is freely downloadable from the Apple App Store or Google Play. Scan the QR code elsewhere in this Program or go to: https://pishowapp.quickmobile.mobi.

Free Wi-Fi Internet Connectivity

• ICVM has contracted for free Wi-Fi in the Marriott’s guest rooms and meeting spaces for ICVM attendees

• Network name: MARRIOTT_CONFERENCE; Password: ICVM2016

Official hashtag: #ICVM2016

Notification of Late-breaking Changes and Other ICVM News

1. Most changes that occur after the printing of the program will be incorporated into the online program (http://www.icvm2016.com/wp/program/sessionlist.php).

2. Other late-breaking changes and news will be posted to Twitter (#ICVM2016) as well as the ICVM Facebook page (https://www.facebook.com/ICVM10/) by ISVM Program Chair Larry Witmer (@WitmerLab) and ISVM Secretary Adam Summers (@Fishguy_FHL).

3. Notifications also will be made to the ICVM Mobile Device app

ICVM11-2016 Program & Abstracts download

• Download the ICVM11-2016 Program & Abstracts as a single PDF, graciously hosted by the Anatomical
Record
http://bit.ly/1RYjtsb (under “Special Features” in the column at left)

Badges and Security

It is essential that you wear your personal badge at all times while in the Congress venue and during the social events, as it is the official entrance pass to scientific sessions and other Congress activities.

Official Language

The official language of ICVM11-2016 is English. Simultaneous translation will not be provided.

ICVM Code of Conduct

The International Congress of Vertebrate Morphology expects meeting attendees to behave in a courteous, collegial, and respectful fashion towards each other, ICVM meeting staff, conventions staff, and the public. Attendees should respect common sense rules for professional and personal interactions, public behavior (including behavior in electronic communication related to the meeting), common courtesy, respect for private property, and respect for the intellectual property of the presenters. Demeaning, abusive, harassing or threatening behavior towards other attendees, staff, or the public is not permitted in either personal or electronic interactions.

Note on Photography, Other Recording, and Social Media

1. ICVM Abstracts have been reviewed by the Scientific Program Committee, but authors are responsible for the technical content.

2. Opinions differ widely on the issue of photography and other manner of recording conference presentations. We urge the use of good judgement and courtesy, guided by the ICVM Code of Conduct (above) that emphasizes respect for intellectual property. Asking permission prior to any kind of recording (including photography) or before posting photos online is recommended. Likewise, we encourage discussion of ICVM presentations on social media (#ICVM2016), but again we urge caution and consideration in posting photos or other content that might disclose more than the presenter would desire.

3. Those presenters who do NOT want any of their content recorded, posted, or discussed online have that right, but should inform the audience at the outset of their oral presentation or in a prominent place on their poster.

ISVM Meetings

1. ISVM Business Meeting – Friday, July 1st, 6:30–7:30 PM, Grand Ballroom (Salons D-E), all attendees are welcome and encouraged to participate

2. Executive Committee Meeting #1 (with current members) – Thursday, June 30th, 1:00 PM, Great Falls

3. Executive Committee Meeting #2 (with newly elected members, current members are also invited) – Saturday, July 2nd, 6:00 PM, Great Falls